Fall Creek RV Estates HOA Annual Membership Meeting Minutes
Saturday, 9-13-25 at 9:00 AM Branson United Methodist Church
Board Members Present: President. Ron Harvey, Vice President Jerry Dennis was not able to attend due to illness and Secretary/Treasurer Mike Lapham. Board Members; Leon Lunn, Gerald Jones, Ronda Goodman and Rodney “Curly” Christie.
NOTE: After tallying the attendance and proxy forms submitted, we had 86 of the 245 properties (35%) represented at today’s meeting (Proxy forms totaled 21 and owners present at the meeting represented the additional 65). Thanks to everyone who attended and sent in their proxy forms so their voice could be heard!!
The Annual Business meeting was called to order at 9:05 am by President Ron Harvey. President Harvey conducted a roll call of the Board. Vice President Jerry Dennis could not attend due to a medical issue. Curly Christie led us in a Prayer and also the Pledge of Allegiance.
President Ron Harvey introduced Frank Epps who spoke a few moments about a new trash service in the area. He left business cards if anyone is interested.
Mike Lapham briefly went over the minutes from last year’s meeting and pointed out they had been reviewed and amended and passed by the Board last year. A motion to accept the minutes was made by Dennis Trost (112 Blue Bird) and seconded by Barry King (115 Blue Bird Lane). By a voice vote the minutes were approved with no “against” votes.
Mike Lapham presented the current Treasurers report dated August 1st (the beginning of our budget year). A motion was made to accept the report was made by Monte Rinkenbaugh (103 Hilltop Ln.) seconded by Danny Mathes (432 Monarch Drive). There were no questions from owners. By a voice vote the Treasurer’s report was approved with no “against” votes.
Mike Lapham introduced Janet Trost (112 Blue Bird Lane) and Carol Mathers 202 Blue Bird Lane). Mike first thanked them for conducting an annual audit of the HOA books. Janet reported the books were in good order and nothing led them to think any further auditing needed to occur. Mike again reiterated that if anyone is not satisfied with our books and the procedure we have in place with an internal audit, they may make a motion to have a private accounting firm professionally audit the books. No such motion was made. We will continue on the way we have been working.
Mike Lapham reported for the 3rd year in a row there were no owners in arrears for dues and no owner owed money to the HOA. The Board thanks the owners for their dues payments in a timely fashion. Dues invoices will be sent out January 1, 2026.
OLD BUSINESS: President Ron Harvey took a moment to praise the work of the Board. The conversation went into thanking the Board members working on the streetlights and the streetlight project in general. 10 of the 16 streetlights have been erected and are now working. There will need to be some tinkering with individual lights as time passes to get them right to where we need them. The additional 6 lights will be erected and running within the next couple of weeks. The Board also recognized Brayan and his crew from 4 Seasons Landscaping for digging all of the holes.
Annual Membership Meeting minutes Page 2
Old Business: (continued) All the holes and base units were a perfect fit to each and every light. Upon completion of the project, Mike will prepare a full report to be presented to the Board and owners at next year’s meeting. There were some questions about the operation of the lights which were explained to everyone. The comments on this project seemed to be all positives. Some wanted to know if we could place additional lights in the future. The Board will continue to look at potential needs and report back to all owners at next year’s meeting.
Ronda updated everyone on the Fall Creek RV Estates Facebook page. The page is growing in numbers and now up to 75 members. Please join the group as it yet another way to keep up to date on local happenings, especially in our HOA. During this time a question was raised with concerns on our website. It seems it is not as current as it should be. Mike answered the question by taking full responsibility for not keeping as up to date as possible. Mike will attempt to be more mindful of the site. Our website is www.fallcreekrvestates.com It does contain much information on our HOA and includes all the Rules and Regulations, Covenants and Restrictions and our by-Laws along with other useful information. What the site has been lacking is up to date news and current information. Mike will attempt to get on it.
There was a motion by Karen Strick (111 Hilltop Circle) seconded by Ron Erickson (multiple properties) to move on to new business.
New Business: Mike referred to a handout given to everyone at the meeting about cleaning up the HOA owned land north and west of Shady Oak Circle and Blue Bird Lane. The HOA owns about 2.1 acres of land, and the area is completed wooded and has dead fall and is basically wild. Thanks to the efforts of Jim and Violet Earl, they have personally moved back the “jungle” adjacent to their lots. They have also sought out many bids from various local companies to see what it would cost to clean up this area. The handout contained information from these companies with costs ranging from near 5,000 up to 15,000 to accomplish. Mike pointed out this issue has been discussed by the Board. The Board is not ready to make this move or a recommendation yet at this time and wants more input from owners and input. Owners are encouraged to view the area and speak with Board members so that we can move in a workable direction.
Mike then referred to the 2025/26 proposed budget and explained the content. There were no questions or concerns raised.
President Ron then opened the floor for nominations for the two open board member positions. Prior to the nominations, a few moments were dedicated to thanking outgoing Board members Leon Lunn and Gerald Jones. Both of them offered some words of thanks and were honored to have served.
Mike then invited nominations from the floor. Leon Lunn (463 Royalty Lane) nominated Mark Barhorst (101 Blue Bird Lane). Mark accepted the nomination and provided owners with a brief bio and his willingness to serve on the Board. Muriel Brown (119 Hilltop Circle) nominated Monte Rinkenbaugh (103 Hilltop Circle). Monte accepted the nomination and then provided owners with a brief bio. Mike asked for any other nominations, and no one responded. Nominations were closed.
Annual Membership Meeting minutes Page 3
New Business Continued: Mike explained this year’s voting procedures. Owners selected the proper colored ballots and were asked to vote yes or no on the budget and then to place two names on the other ballot for Board members. The votes were sorted and counted by Janet Trost (112 Blue Bird Lane) and Carol Mathers (204 Blue Bird Lane)
After a brief intermission the results of this year’s vote were announced as follows:
Budget: PASSED Yes-79 owners No- 4 owners
Board Members: Mark Barhorst 77 votes Monte Rinkenbaugh 82 votes
We welcomed our two newest Board members Mark Barhorst and Monte Rinkenbaugh.
We then moved to the open mic. portion of the meeting. The first person to open Mic was Monte Rinkenbaugh (103 Hilltop Circle) Monte brought up a personal experience involving a neighbor with the recent suicide of an owner on Hilltop. Monte was discouraged with a neighbor over money issues surrounding the event and felt his integrity had been challenged and wanted to clear the air prior to taking his position on the Board.
Mark Barhorst then addressed open mic. to express his concerns over the speeding issues on Fall Creek Drive. Mark said one of his goals on the Board will be to address this issue and try to shed new light and come to conclusions as to how the Board may become more effective is this ongoing perennial concern. President Ron did respond to this by telling Mark and the owners that the Board has been addressing this issue every year and acknowledged that Leon and Mike have met with City officials on several occasions. We have had speed studies done by the city, the speed trailer has been out on a couple of occasions and even the flashing speeding sign has been brought out. President Ron assured owners we will continue to address this concern.
Matt Bross (139 Estate Circle) addressed owners with the concern of the wooded area discussed earlier in the meeting. He said he has firefighting experience in the northern part of Missouri. He suggested we approach our local fire department and ask if they could use the HOA property in question to help train local firefighters by conducting a controlled burn. He said this could be a benefit to the local firefighters for training and help the HOA by clearing and eliminating the deadfall in the wooded area. President Ron acknowledged Matt’s comments and will bring it to the Board for follow up.
President Ron thanked and acknowledged all those volunteering to help at this year’s annual meeting
With a motion from Danny Mathes (432 Monarch Drive) seconded by John Leatherwood (306 Sunshine Cir) to adjourn the meeting and voted on by all, the meeting was adjourned at 10:55 am
Minutes prepared and respectfully submitted by Mike Lapham Secretary/Treasurer 9-14-25
Next Years Annual Meeting is Saturday September 12, 2026 at 9 am: